Role Overview
- Organize and manage the correspondence of the Executive Office and handle related records
- Refer letters, reports, and other communications to relevant individuals, units, and companies
- Maintain and archive all files, documents, letters, reports, and other necessary materials
- Draft certain administrative correspondence as required
- Manage and safeguard official company documents, including confidential and classified materials
- Plan and coordinate meetings and appointments
- Respond to phone calls, emails, and in-person visitors
- Coordinate with the support unit to handle daily office activities (e.g., ticket bookings, meeting refreshments)
- Handle colleagues’ requests, guide them, refer them to the appropriate department, and track tasks assigned to units
- Prepare meeting minutes
